A resignation letter for personal reasons gives your employer official notice that you are leaving the company for individual issues.
You don’t want to break any relationships, right? While you leave your job, make sure you leave your position with your employer and HR manager on a positive note so that you can get their support in your future career if needed. For example, you may request your previous employer as a reference when writing a job application. A resignation letter can help you achieve that.
You may need to compose a resignation letter for a variety of reasons. Perhaps you’ve found a new job and are ready to leave your present one. Or perhaps you’re unhappy with your current situation and you want to make a change.
Whatever the case may be, it’s important to know how to properly write a resignation letter so that you can leave your current job on good terms with the employer.
We’ll cover why it’s recommended to write a resignation letter when you’re leaving for personal reasons, what to include, and offer helpful resignation letter examples to help you create your own.
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Why is a Resignation Letter Important?
A resignation letter is an important way to formalize your departure from a company. It’s a document that states your intention to leave and provides notice to your employer. A resignation letter is not always required, but they are generally seen as a courtesy.
A resignation letter is important for a number of reasons:
- It gives official notice to your employer that you are leaving the company.
- It provides a chance to thank your employer for the opportunity to work there.
- It maintains the relationship with your employer even if you want to quit the job.
- It indicates you’re a responsible employee.
- Leave a good impression on your employer.
What to Include in a Resignation Letter for Personal Reasons
The main purpose of a resignation letter is to notify your employer of the fact that you’re leaving, the exact date when you’ll leave, and your willingness to offer assistance with the transition if possible.
When writing a resignation letter, keep your tone polite and positive.
In general, a resignation letter should include the following 9 parts:
1. Your Reason for Resigning
You can simply state that you are resigning for “personal reasons” or “family issues” if you don’t want to disclose the specific leaving reason or are unsure about what to put in your letter.
You are not required to include your exact reason for resigning in the letter, but you may choose to do so if you feel comfortable sharing the details of your personal life with your employer. If you do include your reason for resigning, you will want to be sure to keep it brief and to the point.
2. Your Notice Period
When you resign, you need to give your employer enough notice to find a replacement for you. The appropriate notice period will depend on your contract of employment and how long you have been working for your employer.
For example, if you have been employed for less than 2 years, you may only be required to give 1 week’s notice. However, if you have been employed for more than 2 years, you may be required to give 2 or 4 weeks’ notice.
If you are unsure of your notice period, you should check your employment contract or speak to your employer.
In the meantime, it is important to remain professional and continue working to the best of your ability during your notice period. This will help to make the transition smoother for both you and your employer.
3. The Date of Your Last Day of Work
As it indicates, the data of your last day of work, or the date of your resignation, is the last day you work in this company. This will help your employer plan for your departure.
It is important to be as specific as possible when stating the date of your resignation. For example, “I will be leaving my job on Friday, May 31st.”
If you have any vacation days left, you may want to include these in your final sentence. For example, “I will be using my remaining vacation days and my last day of work will be Friday, June 14th.”
4. A Thank You to Your Employer
Although you are resigning, it is important to remember that your employer has given you the opportunity to work and develop your skills. You should therefore try to end on a positive note by thanking them for their time.
For example, you could say: “Thank you for giving me the opportunity to work here for the past two years. I have really enjoyed my time here and I have learned a lot.”
5. Offer to Assist with the Transition
Once you have handed in your notice, your employer will begin the process of finding a replacement for you. This can take some time, depending on the company’s size and the nature of your role.
You may also want to offer to help with the transition by training your replacement or completing any outstanding projects. This will show that you are committed to helping the company, even though you are leaving.
6. Your Name and Contact Information
You will want to include your full name, address, and contact information (mobile phone and email address) in the letter so that your employer can reach you if they need to.
7. Your Job Title
It’s also a good idea to include your job title in the resignation letter. This will help to ensure that your employer has a record of your position.
8. The Name of Your Employer
You will want to include the name of your employer in the letter so that there is no confusion about who you are resigning from, also put the name of your manager or HR manager.
9. Your Signature
Once you have finished writing your letter, remember to sign it. This will make it official.
If you are sending your letter via email, you can simply type your name at the bottom instead of signing it.
When to Submit Your Resignation Letter
The timing of when you submit your resignation letter is just as important as what you include in it. You don’t want to hand in your notice without giving your employer a heads up first, but you also don’t want to wait too long after telling them you’re leaving to put it in writing.
The best time to submit your resignation letter is after you’ve had a discussion with your boss/manager/HR manager about your plans to leave. This way, they’re not hearing the news from you for the first time when they receive the letter.
If you’re resigning with immediate effect, then it’s best to submit your resignation letter on the same day that you tell your boss you’re leaving. If you need to give notice before leaving (for example, if your contract requires two weeks’ notice), then hand in your letter a few days before you plan to leave.
Resignation Letter for Personal Reasons Example
When you resign from a job for personal reasons, it is always best to give your employer as much notice as possible. This will give them time to find a replacement and train that person.
However, sometimes personal circumstances arise that make it impossible to give two weeks’ notice. In these cases, it is still important to be professional in your resignation letter.
Here are some examples of resignation letters for personal reasons.
Example 1: Resignation Letter with More Than Four Weeks’ Notice
Company name
Company address
Date
Dear Mr. Smith,
I am writing to inform you of my decision to resign from my position as Outreach Manager, effective four weeks from today, September 1st. My last day with the company will be September 29th.
This was not an easy decision to make, but I have decided to relocate to be closer to family.
Before I leave, I’ll do my best to complete any remaining tasks and make the transition period as smooth as possible.
I want to thank you for all the opportunities you have given me during my time at ABC Company. I have enjoyed working here and am grateful for the experience I have gained.
Sincerely,
Lily Morgen
Your email address
Your phone number
Example 2: Resignation Letter with Two Weeks’ Notice
Company name
Company address
Date
Dear Mr. Smith,
Please accept this letter as my formal resignation from my position as Outreach Manager, which will take effect two weeks from today, September 1st. My last day with the company will be September 15th.
I am resigning for personal reasons that I do not feel comfortable discussing at this time. Please know that this decision was not easy for me to make and I appreciate all that you have done for me during my time at the company.
Please do not hesitate to contact me if you have any questions or if there is anything I can do to assist you during this transition.
Thank you again for everything.
Sincerely,
Lily Morgen
Your email address
Your phone number
Example 3: Resignation Letter with No Notice
Company name
Company address
Date
Dear Mr. Smith,
I am writing to inform you of my decision to resign from my position as Outreach Manager, effective immediately. My last day with the company will be today, September 1st.
Please accept my deepest apologies for not giving two weeks’ notice. I have to resign right away due to family circumstances that are out of my control.
Please do not hesitate to contact me by mobile and email if you need anything from me after I leave.
Thank you again for everything and hope you all the best in the future.
Sincerely,
Lily Morgen
Your email address
Your phone number
Example 4: Resignation Letter with Two Weeks’ Notice via Email
Subject: Resignation Letter – Lily Morgen
Dear Mr. Smith,
This email is to inform you of my resignation as Outreach Manager from ABC company, effective two weeks from today.
I have enjoyed my time at ABC Corporation, but I have decided to pursue other opportunities at this time. Thank you for all of your support during my tenure here.
If there is anything I can do to help with the transition, just let me know.
Wish you all the best.
Sincerely,
Lily Morgen
Your email address
Your phone number
